Payroll Services for UK Employers
Payroll services for UK employers run PAYE correctly and report through RTI each pay day. We process payroll on agreed weekly or monthly cycles and submit FPS and EPS returns to HMRC after you approve payment instructions.
Sterling Crest Accountants provides this service remotely to clients across the United Kingdom as an online UK accountant. Consultations are by phone or video call. The Leeds address is the registered office and is not a walk-in office.
About payroll services
Payroll covers calculating gross to net pay, PAYE income tax, employee and employer National Insurance, and statutory payments such as statutory sick pay and maternity pay where applicable and notified in time.
Real Time Information requires Full Payment Submissions on or before payday and Employer Payment Summaries when needed. We use payroll software that meets HMRC requirements and retain submission confirmations.
Payslips are issued electronically or as agreed. P11D and P11D(b) benefits reporting is handled only where you instruct us and provide benefit details. Pension payroll deductions and uploads to providers are processed where agreed in writing.
We reconcile PAYE liabilities to HMRC statements and prepare P60 forms at tax year end. Employment law, contract drafting and HR disputes are excluded.
Who this service is for
- Small employers with a handful of staff
- Director only companies paying a salary
- Growing teams needing outsourced payroll runs
- Construction firms also using CIS for subcontractors
- Companies where we already maintain bookkeeping
- Employers replacing an in house payroll clerk
Common challenges
- Late FPS submissions triggering HMRC notices
- Unclear treatment of director salaries and dividends separately
- Statutory pay not calculated because HR dates were late
- Pension uploads missed after payroll approval
- PAYE payments that do not match FPS totals
- Year end P60 rush because records were informal
What is included
- Weekly or monthly payroll processing as agreed
- PAYE and NI calculations for employees and directors
- FPS submission each pay run after approval cut off
- EPS submissions for no pay periods or SMP recovery where relevant
- Payslip production and distribution method agreed
- Statutory sick pay and maternity pay calculations when notified in time
- Student loan and postgraduate loan deductions
- P60 production at year end for leavers and continuing staff
- P11D and P11D(b) preparation where instructed with full benefit data
- Pension deduction processing and provider files where agreed
- PAYE reconciliation notes against HMRC account
How the service works
- 1.Collect starter forms, pay rates and leave rules
- 2.Set up employers in payroll software with HMRC references
- 3.Receive hours or salaries each period before cut off
- 4.Calculate, send preview for approval, then pay and submit FPS
- 5.Monthly or quarterly PAYE payment reminders to you
- 6.Year end RTI final submission and P60 issue
Documents normally required
- Employer PAYE reference and Accounts Office reference
- Employee P45, P46 or starter checklist details
- Timesheets or salary change instructions each period
- Statutory leave dates and medical evidence where required
- Pension scheme details and contribution rates
- Benefit details for P11D if that service is included
- Prior payroll reports if switching provider mid year
UK compliance information
- You remain the employer and must fund net pay and HMRC liabilities on time.
- Employment law advice is not provided as part of payroll.
- P11D work depends on timely benefit information from you.
- Auto enrolment staging decisions remain your responsibility; we process deductions you confirm.
Key deadlines
FPS is due on or before payday. PAYE payments follow HMRC monthly or quarterly rules. P11D filing has a July deadline after tax year end when engaged.
Confirm official dates and rules on GOV.UK. Rules and thresholds can change.
What this work helps you maintain
- RTI submissions aligned to approved pay runs
- Payslips and payroll journals suitable for bookkeeping tie in
- Year end P60s issued after final RTI submission
- Clear cut off times so pay day is predictable
- Remote payroll bureau for UK employers
Related services
- BookkeepingStructured bookkeeping to keep sales, purchases, bank and cash records accurate and ready for VAT, payroll and year end reporting.
- Corporation TaxCorporation tax computations, CT600 filing and capital allowances for UK limited companies.
- CISCIS support for contractors and subcontractors: verification, deductions, CIS300 returns and credit claims.
- Annual AccountsStatutory annual accounts for UK limited companies, prepared for Companies House filing and corporation tax support.
- VATVAT registration, deregistration and periodic returns including MTD submission for eligible businesses.
Frequently asked questions
You approve totals and make bank payments. We calculate and report unless a separate bureau payment service is agreed.
We process contributions once schemes exist. Choosing a pension provider and employer duties advice sits with you unless separately scoped.
Cut offs are in your engagement letter, often two to three working days before pay day for standard runs.
No. Status of workers is a legal and HMRC risk area outside payroll processing scope.
Discuss payroll services with Sterling Crest
Book a free consultation or send an enquiry. Scope and fees are confirmed in writing before any engagement begins.
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