Payroll Services for UK Employers
As an employer you must operate PAYE, deduct the right tax and National Insurance, and report every payment to HMRC in real time. Sterling Crest Accountants runs payroll on agreed weekly or monthly cycles, sends Full Payment Submissions to HMRC after you approve each pay run, and produces payslips and year end forms. For construction businesses, we also handle Construction Industry Scheme returns alongside payroll.
Sterling Crest Accountants provides this service to clients throughout the United Kingdom. Consultations are arranged in advance by telephone or online meeting. Our registered office is in Leeds, West Yorkshire.
About payroll services
Payroll covers calculating gross to net pay, PAYE income tax, employee and employer National Insurance, and statutory payments such as statutory sick pay and maternity pay where applicable and notified in time.
Real Time Information requires Full Payment Submissions on or before payday and Employer Payment Summaries when needed. We use payroll software that meets HMRC requirements and retain submission confirmations.
Payslips are issued electronically or as agreed. P11D and P11D(b) benefits reporting is handled only where you instruct us and provide benefit details. Pension payroll deductions and uploads to providers are processed where agreed in writing.
We reconcile PAYE liabilities to HMRC statements and prepare P60 forms at tax year end. Employment law, contract drafting and HR disputes are excluded.
Who this service is for
- Small employers with a handful of staff
- Director only companies paying a salary
- Growing teams needing outsourced payroll runs
- Construction firms also using CIS for subcontractors
- Companies where we already maintain bookkeeping
- Employers replacing an in house payroll clerk
Common challenges
- Late FPS submissions triggering HMRC notices
- Unclear treatment of director salaries and dividends separately
- Statutory pay not calculated because HR dates were late
- Pension uploads missed after payroll approval
- PAYE payments that do not match FPS totals
- Year end P60 rush because records were informal
What is included
- Weekly or monthly payroll processing as agreed
- PAYE and NI calculations for employees and directors
- FPS submission each pay run after approval cut off
- EPS submissions for no pay periods or SMP recovery where relevant
- Payslip production and distribution method agreed
- Statutory sick pay and maternity pay calculations when notified in time
- Student loan and postgraduate loan deductions
- P60 production at year end for leavers and continuing staff
- P11D and P11D(b) preparation where instructed with full benefit data
- Pension deduction processing and provider files where agreed
- PAYE reconciliation notes against HMRC account
How the service works
- 1.Collect starter forms, pay rates and leave rules
- 2.Set up employers in payroll software with HMRC references
- 3.Receive hours or salaries each period before cut off
- 4.Calculate, send preview for approval, then pay and submit FPS
- 5.Monthly or quarterly PAYE payment reminders to you
- 6.Year end RTI final submission and P60 issue
Documents normally required
- Employer PAYE reference and Accounts Office reference
- Employee P45, P46 or starter checklist details
- Timesheets or salary change instructions each period
- Statutory leave dates and medical evidence where required
- Pension scheme details and contribution rates
- Benefit details for P11D if that service is included
- Prior payroll reports if switching provider mid year
UK compliance information
- You remain the employer and must fund net pay and HMRC liabilities on time.
- Employment law advice is not provided as part of payroll.
- P11D work depends on timely benefit information from you.
- Auto enrolment staging decisions remain your responsibility; we process deductions you confirm.
Key deadlines
A Full Payment Submission is due on or before each payday. An Employer Payment Summary, where needed, is due by the 19th of the following tax month, and PAYE is usually payable by the 22nd of the following tax month if paying electronically. P11D forms are due by 6 July after the tax year end when benefits are provided.
Confirm official dates and rules on GOV.UK. Rules and thresholds can change.
What this work helps you maintain
- RTI submissions aligned to approved pay runs
- Payslips and payroll journals suitable for bookkeeping tie in
- Year end P60s issued after final RTI submission
- Clear cut off times so pay day is predictable
- Payroll and CIS figures coordinated for construction businesses
Related services
- BookkeepingStructured bookkeeping for sales, purchases, bank transactions and business records, helping maintain accurate financial information for VAT, payroll, accounts and tax reporting.
- Corporation TaxCorporation Tax Return preparation for UK limited companies, including the relevant tax computation and CT600 submission to HMRC based on the company's accounts and tax records.
- CISConstruction Industry Scheme support for contractors and subcontractors, including verification, CIS deductions, monthly returns and reclaiming deductions suffered.
- Company AccountsStatutory accounts for UK limited companies, prepared for Companies House and company members, with clear year-end financial information and support throughout the accounts preparation process.
- VATVAT registration and VAT Return support for UK businesses, including digital record requirements, applicable VAT schemes and Making Tax Digital compliance.
Frequently asked questions
Your PAYE and Accounts Office references, each employee's personal details, tax code or starter information, pay rates, hours or salary changes for the period, pension scheme details and any statutory leave dates.
Real Time Information is how employers report pay to HMRC. A Full Payment Submission is sent on or before each payday, and an Employer Payment Summary is sent where adjustments or claims need to be reported.
For a new starter, we need their P45 or starter checklist so the correct tax code is used, and they are included on the next Full Payment Submission. For a leaver, their leaving date is reported to HMRC and a P45 is produced.
You approve totals and make bank payments. We calculate and report unless a separate bureau payment service is agreed.
We process contributions once schemes exist. Choosing a pension provider and employer duties advice sits with you unless separately scoped.
Cut offs are in your engagement letter, often two to three working days before pay day for standard runs.
No. Status of workers is a legal and HMRC risk area outside payroll processing scope.
If you pay yourself a salary through the company, the company normally needs to register as an employer and report that salary through RTI, although there are limited exceptions at low salary levels. We look at how you intend to pay yourself before setting up a payroll scheme.
Yes. We need year to date figures for each employee from your previous provider so tax and National Insurance continue correctly.
Discuss payroll services with Sterling Crest
Book a free consultation or send an enquiry. Scope and fees are confirmed in writing before any engagement begins.
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